Office Administrator

Position Overview

This position is responsible for supporting an office/department through various administrative activities and coordination of assigned processes.

Key Responsibilities

• Managing and maintaining data on grain, organics, specialty crop and IP contracts
• Prepare retail customer grain cheques and ensuring for accuracy
• Timely and accurately prepare invoices for customers
• Contacting, communicating and providing transportation providers and customers with shipping information and necessary paperwork
• Balancing inventory of crop protection products weekly and monthly
• Respond and assist customers with account inquiries
• Balancing daily cash receipts and prepare bank deposits
• Filing and sorting mail received and maintaining office stationary supplies
• Prepare accounts payable for facility approval
• Assist in training of new staff in administrative procedures
• Customer Service - answer telephones and assist customers where possible
• Other administrative duties as required or assigned

What is expected of you and others at this level

• Strong organizational skills
• Good verbal and written communication skills. 
• Problem solving skills
• Acquires basic skills to perform routine tasks
• Work is prescribed and completed with little autonomy
• Works with either close supervision, or under clearly defined procedures

Minimum Qualifications & Skills

• Post-secondary education required
• 1-2 years’ relevant experience required