Accounting Coordinator (Payroll/Finance)

Reporting to:              Deputy Treasurer
Department:                Administrative Services
Classification:            PERMANENT Full Time; Non-Union
Salary Range:            $78, 882-$92, 802 (Subject to Job Evaluation after 6 months)
Hours of Work:      8:30 a.m. to 4:30 p.m. Monday to Friday
Starting Date:             July 4, 2024
Application Deadline: No later than 4:00 p.m. April 26, 2024

Why City of Woodstock?
Known as the Friendly-City, Woodstock is located in the heart of Oxford County and blends big city conveniences with a small-town feel. With a growing population of over 45,000 welcoming citizens, Woodstock residents place high value on our small-town atmosphere, while enjoying urban amenities. The city is a great place to call home with amazing parks and trails, fantastic amenities as well as wonderful arts and cultural facilities. At the crossroads of highways 401 and 403, Woodstock has a thriving manufacturing sector and opportunities in agriculture, education and healthcare and convenient access to communities across Southwestern Ontario. Visitors can enjoy the city’s many festivals and delight in the many local shops and restaurants in Downtown Woodstock.
When you work for the City, you get to be part of an incredible team of dedicated people with a range of skills and experiences to share. Our team works together to help build a strong, connected community where people have access to the services they need, while enjoying a relaxed lifestyle. Other great benefits to working at the City of Woodstock:

• Join a growing and dynamic organization offering rewarding careers,
• Competitive Wages
• Option to join a Defined Contribution Benefit Pension Plan (OMERS) where employee contributions (9%) are matched by the City
• Training opportunities to support you in this role.
• And a great working environment for individuals committed to making a difference, just to name a few.

Responsibilities:
1.  Payroll

• Responsible for the bi-weekly payroll process
• Required to meet all payroll deadlines and financial reporting deadlines
• Provides assistance to payroll clerk related to multiple collective agreements
• Knowledge of Ontario Municipal Employees’ Retirement System (OMERS),  Canada Revenue Agency, Workplace Safety and Insurance Board and Employer Health Tax including reporting requirements
• Knowledge of statutory holiday and vacation pay legislation and applicable collective agreements

2.  Financial Support and Reporting

• Manages various online and counter cash receipts
• Responsible for Revenue fund bank reconciliation
• Maintains Reserve and Reserve Fund Information
• Preparation of Month End statements and quarterly Council reports
• Assists with year-end reporting including preparation of working papers and year end journal entries, trial balances and CaseWare

3.  Other

• Analyses processes to identify and recommend areas of improvement
• Assists with new software implementations
• Undertakes financial analyses for various activities
• Provides guidance on Perfect Mind software, TransitFare and HotSpot systems and various other online payments
• Acts as a resource and provides training to staff on the e-timecard system
• Acts as backup to the Deputy Treasurer, Accounting Coordinator (A/P & A/R) and Asset Management Accountant
• Attends Council meetings as required
• Other duties as assigned

Qualifications:
Essential:

• Successful completion of a post-secondary degree or diploma in Finance, Accounting or related program
• Enrollment in the Chartered Professional Accountants program or equivalent experience required
• Minimum of 1 year related experience in a similar position
• Excellent organizational, communication and interpersonal skills
• Ability to liaise with various City departments and suppliers.

Preferred:

• Experience with Microsoft Dynamics GP, Diamond, CaseWare and Perfect Mind software
• Extensive knowledge of Microsoft Office products, specifically Excel

The City of Woodstock is committed to diversity and inclusivity in employment and welcomes applications from qualified individuals of diverse backgrounds. We embrace equity, diversity, justice, inclusion and belonging and we’re committed to building a team that represents many backgrounds, perspectives and skills, representative of the communities we serve. The more inclusive we are, the better our work and workplace will be. We are committed to creating a workplace where people experience meaningful work, a sense of hope and optimism, an environment of trust, and inspired results. If this sounds like an environment in which you would like to work, apply here today!

Preferred:

• Experience with Microsoft Dynamics GP, Diamond, CaseWare and Perfect Mind software
• Extensive knowledge of Microsoft Office products, specifically Excel