Deputy Clerk

Are you passionate about local government and looking for an opportunity to make a meaningful impact?
The Town of Ingersoll is seeking a dedicated and detail-oriented Deputy Clerk to join our dynamic team. Located in
Oxford County in Southwestern Ontario, Ingersoll offers urban living with small-town values yet enjoys easy access
to larger cities. Surrounded by farms and nature, Ingersoll is home to a diversity of thriving industries and
commercial businesses and is host to many special events, athletic and recreational amenities and excellent
schools. For more information on the Town, please visit our website at www.ingersoll.ca.
 

Position Overview
As the Deputy Clerk, you will assist the Clerk in performing all statutory duties under the Municipal Act and other
relevant statutes. You will be instrumental in the preparation and publication of Council and Council Committee
meetings, minute-taking, report drafting and by-law preparation. The Deputy Clerk will also implement the
Municipal Election and act as a Deputy Division Registrar, Commissioner of Oaths, and Planning Coordinator.

• Assist the Clerk with statutory duties under the Municipal Act and related Acts.
• Serve as a Commissioner for taking Affidavits.
• Issue marriage licenses and record vital statistics as Deputy Division Registrar.
• Prepare and manage agendas, motions, and minutes for Council meetings.
• Coordinate the publication of Council Board and Committee meeting agendas and minutes.
• Act as the Planning Application Coordinator, issuing related correspondence and assisting with the
development of severance, site plan, and subdivision agreements.
• Assist in conducting municipal elections and participate in budget preparation.
• Manage electronic agenda processes to enhance information flow.
• Serve as staff liaison for the Accessibility Advisory Committee.
• Oversee the School Crossing Guard Program, including training and scheduling.
• Provide front counter support, answer inquiries, receive payments, and process transactions.
 

Additional Expectations
• Attend Council meetings to operate hybrid meeting software.
• Maintain strict confidentiality with sensitive information.
• Participate in relevant seminars or courses.
• Perform other related duties as assigned.

Our ideal candidate is someone who considers themselves to be a well-rounded Public Administrator. Applicants
should possess:
Education:
• College Diploma or University Degree in public administration, political science, business, or a related field;
or an equivalent combination of education and experience.
• Enrollment in or completion of the Municipal Administration Program is required.

Experience:
• 3-5 years of progressively responsible experience in a municipal environment.
• Experience in the administration of municipal elections is preferred.
• Familiarity with municipal government operations and related legislation.
 

Other Qualifications:
• Preference for candidates with a CMO (AMCTO) designation.
• Must pass a satisfactory Police Criminal Record Check.
• Proficiency in Microsoft Office and ability to multi-task and prioritize.