Oxford Community Foundation Office & Grants Administrator
![Oxford Community Foundation](https://workinoxford.ca/assets/images/oxford-community-foundation/_283x135_fit_center-center_80_none/OCF.webp")
Woodstock, Ontario
Part Time
Office / Administration Support
In Person
This position is 20 hours/week, Monday through Friday - schedule is flexible.
Expired on January 19, 2024 at 12:00am
Job Description
Position Responsibilities
Office Administration
- General Office Duties - handle incoming/outgoing communications, book meetings, maintain office supplies, issue charitable receipts, prepare payment for invoices and complete bank deposits.
- Communications - maintain contact lists and distribute communications including letters of thanks, fund letters and statements, newsletters, and grant letters and cheques.
- Records Management - develop and maintain records management systems for Board and Committee minutes and reports, donor records including donor agreements, financial records, charitable tax receipts, communications, and grant files.
- Computer and office equipment – Manage equipment and provide technical support with respect to computer applications i.e. word processing, presentations, spreadsheets and database activity. Stay abreast of software applications that can improve office efficiency.
- Office Procedures - Maintain up-to-date procedures. Recommend and implement new work processes and procedures to improve efficiency and accuracy for the Foundation.
- Board and Committee Support - Work with Board and Committees to develop agenda and meeting packages for meetings. Prepare and publish meeting minutes.
Bursary and Community Grants Administration
- Develop and distribute program communications and manage inquiries.
- Receive and complete initial assessment of grant applications and prepare for committee review.
- Communicate grant decisions, coordinate execution of agreements and distribution of grants.
- Receive, summarize and assess project completion reporting, develop recommendations and implement grant program improvements.
- Manage grants database and reporting.
- Organize visits with grantees, capturing grant stories to share in print, on website and social media.
Events Coordination
- Develop, plan, and support running of events such as the annual general meeting and annual golf fundraising tournament.
Understand and adhere to all Foundation policies and procedures.
Education
Experience Required
Key Competencies
- Excellent administrative, planning and organizational skills.
- Self-starter able to work with limited supervision
- Ability to develop and maintain successful working relationships with donors, community partners and volunteers.
- Excellent verbal, written, and interpersonal communication skills.
- Strong technical skills with Windows operating systems, Word, Excel, PowerPoint, Outlook, Zoom, survey and appointment scheduling software.
How to Apply
Sorry, this job has expired and is no longer accepting applications.
If you need assistance with resume writing or access to computers/internet, please connect with our Community Employment Services (CES) Oxford, at 40 Metcalf Street, in Woodstock, or by phone at +1 888-439-8161. These services are free as CES Oxford is an Employment Ontario Service Provider, a non-profit agency providing free service to job seekers and local employers through Employment Ontario provincially funded programs. Offering employment and training programs in our community since 1994, CES Oxford’s mission is to create opportunities, via programs and support, for the empowerment of individuals.
![Government of Canada logo. Employment Ontario Logo. Government of Ontario Logo](/assets/images/interface/eo-project-logos.png)
This Employment Ontario service is funded in part by the Government of Canada and the Government of Ontario.