Summer Student - Office/Program Assistant

Duties & Responsibilities:

1. Provide administrative support to the Office Manager and Program Coordinator.
2. Taking phone orders for frozen meals and inputting into online system.
3. Answer questions from the membership about program activities going on throughout the Centre.
4. Assist in making up tickets, printing off game cards, Nuggets (newsletters), program guides and other pamphlets for the Centre.
5. Support management of the front reception operations and assist with the inner office tasks as needed.
6. Arrange training and support office volunteers with lunches and filling in where needed.
7. Auditing daily attendance for all activities, memberships database and activity statistics.
8. Assist in supporting programs, activities and special events as needed.
9. Assist in maintaining registrations for registered programs.
10. Perform other duties as assigned.

Skills Required:

• Computer Skills: Excellent analytical skills, very strong understanding of computers, working knowledge of Microsoft office suite; competency in data collection, project creation skills. 
• Excellent verbal and written communication skills.
• Proficient in cash handling - involving accounting procedures, reconciliation, counting and managing receipts.
• Quality customer support and multitasking skills.
• Creative & thoughtful team player.
• Ability to take positive initiative and work independently.
• Acceptable Criminal Record Check with Vulnerable Sector Clearance.

Assets:

•  Experience managing e-commerce product inventory.
• Excellent time management & organizational skills 
• Retail or office experience.
• Standard First Aid and CPR-C 
• Self-starter, creative problem solver with good decision-making skills.
• experience working with Seniors and or Volunteers

Terms of Employment:

  Full-Time – temporary position, June 3rd, 2024 – August 23rd,2024

• Hours: 30 hrs. per week 
• Wage: $16.50 hr. + 4% holiday pay

Hours – day, some evenings and weekend shifts

• This position is with South Gate Centre, 191 Old Wellington St S Woodstock. 
• This position reports to: Office Manager & Program Coordinator Manager.