Manager of Legislative Services/Clerk

The Township of South-West Oxford works to proactively improve the well-being, safety and sustainability of South-West Oxford communities through the delivery of high-quality, caring, accountable and responsive services. Strategically located along the Highway 401 corridor in the southwest corner of Oxford County, we offer a well-connected transportation network of Provincial, County, and Municipal roadways, supporting a thriving environment for residents and businesses alike. We are currently seeking an innovative and results-oriented leader to join our team as Manager of Legislative Services/Clerk. This full-time position requires a dedicated professional with exceptional communication, interpersonal, and management skills, who thrives in a collaborative team environment. 

Position Summary: 

Reporting to the Chief Administrative Officer and as a key member of the Senior Management Team, the Clerk is responsible for directing the organization and administration of the Municipal Clerk’s Department, ensuring compliance with statutory requirements and overseeing municipal by-law enforcement. The Clerk develops and assess policies, procedures, and service standards, while staying up to date on relevant legislation and recommending necessary changes to Council. The Clerk also manages tenders, identifies grant funding opportunities, and collaborates with various stakeholders. Additionally, the Clerk oversees Township communications, including website updates, and conducts staff performance evaluations to ensure continuous improvement. 

A complete job description, along with the responsibilities, is available at www.swox.org 

Key Responsibilities: 

• Fulfill all statutory duties of the Municipal Clerk, serving as a procedural advisor on governance and legislative matters. 
• Supervise the Shared Enforcement Officer and the Legislative Services & Records Management Coordinator. 
• Oversee the administration and enforcement of municipal by-laws, including dog and kennel licensing requirements.
• Manage the preparation, distribution, and record-keeping of Council and Committee agendas, minutes, reports, and by-laws. 
• Administer municipal and school board elections as the Returning Officer. 
• Process applications under the Planning Act and oversee related record-keeping. 
• Act as Division Registrar and Lottery License Officer for the municipality. 
• Ensure compliance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). 
• Oversee Township communications, including website management and updates. 
• Prepare reports, policies, and recommendations for Council and the CAO. 
• Manage municipal drain administration in accordance with the Drainage Act. 
• Lead the implementation and compliance of the Accessibility for Ontarians with Disabilities Act (AODA).
• Participate in the hiring process and provide guidance and supervision to select staff.
• Ensure adherence to Occupational Health and Safety Act (OHSA) legislation and regulations. 

Required Qualifications and Experience: 

• Degree or diploma in political science, public/business administration, or a related field.
• Accredited Ontario Municipal Clerk (AOMC) designation preferred or willingness to achieve.
• Certification as a Certified Municipal Officer (CMO) and Basic Emergency Management training are considered assets.
• Completion of the Municipal Administration Program (MAP) from AMCTO.
• Advanced knowledge of relevant municipal legislation, including the Municipal Act, Municipal Elections Act, MFIPPA, and Lottery Licensing.
• Minimum 2 years of management experience.
• Minimum 2-5 years of experience in a Clerk or Deputy Clerk role preferred. 

Salary and Benefits (Grade 9 on 2025 Township Grid – Senior Management Position) The annual salary range of $87,742.20 to $109,673.20 (based on a 35-hour work week), plus a comprehensive health benefits package and the OMERS Pension Plan. A condensed work-week option is available following one year of employment. 

Application Process: The posting will close on Tuesday, April 22nd, 2025 at 4:30 p.m. Please forward your resume, highlighting your qualifications and experience, to: 

Emily Lavender-Ruple, Payroll & Benefits Administrator 

Township of South-West Oxford 

312915 Dereham Line, RR1 

Mount Elgin, ON N0J 1N0 

Email: payroll@swox.org 

The Township of South-West Oxford is an equal opportunity employer. We encourage all qualified applicants to apply. Accommodations are available for candidates upon request in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). 

Personal information collected will be used solely for applicant selection in accordance with the Municipal Freedom of Information and Protection of Privacy Act. 

We thank all applicants for their interest; however, only those selected for an interview will be contacted

Required Qualifications and Experience:

• Degree or diploma in political science, public/business administration, or a related field. 
• Accredited Ontario Municipal Clerk (AOMC) designation preferred or willingness to achieve.
• Certification as a Certified Municipal Officer (CMO) and Basic Emergency Management training are considered assets.
• Completion of the Municipal Administration Program (MAP) from AMCTO.
• Advanced knowledge of relevant municipal legislation, including the Municipal Act, Municipal Elections Act, MFIPPA, and Lottery Licensing.
• Minimum 2 years of management experience. 
• Minimum 2-5 years of experience in a Clerk or Deputy Clerk role preferred.