Building, Planning and Public Works Administrative Assistant

                                                                        The Corporation of the Township

                                                                                   of South-West Oxford

                                            Requires a Building, Planning and Public Works Administrative Assistant

The Township of South-West Oxford works to proactively improve the well-being, safety and sustainability of South-West Oxford communities through the delivery of high-quality, caring, accountable and responsive services. Strategically located along the Highway 401 corridor in the southwest corner of Oxford County, we offer a well-connected transportation network of Provincial, County, and Municipal roadways, supporting a thriving environment for residents and businesses alike.

We are seeking a motivated and detail-oriented professional to join our team as Building, Planning and Public Works Administrative Assistant. This newly created position is the result of an organizational review and realignment of responsibilities to better support Township development services.

Position Summary

Reporting to the Chief Building Official, this full-time position provides administrative support across the Township’s Building, Drainage, Planning, and Public Works departments. The role is responsible for processing development and permit applications, maintaining records, preparing correspondence, coordinating inspections and meetings, and providing front-line customer service to residents, applicants, and stakeholders.

A complete job description, including detailed responsibilities and qualifications, is available at www.swox.org            

Key Responsibilities Include: 

• Process building and development applications, ensuring accurate data entry and timely coordination of permits and inspections.
• Maintain records and prepare correspondence for building, planning, drainage, and public works files.
• Provide front-line customer service by responding to public inquiries in person, by phone, and by email.
• Support the preparation and circulation of planning and drainage notices in compliance with applicable legislation.
• Assist in the preparation of planning and development agreements, and coordinate Township responsibilities for severance conditions.
• Compile and submit required departmental reports and statistics (e.g., Statistics Canada, MPAC, TARION).
• Provide administrative support for special projects, reception coverage, and website/social media updates as required.

Qualifications

• Post-secondary education in public/business administration or a related field, or an equivalent combination of education and relevant experience.
• One (1) to three (3) years of administrative experience, preferably in a municipal or public sector environment.
• Strong organizational, communication, and customer service skills.
• Proficiency with Microsoft Office; experience with municipal software (e.g., Cloudpermit, Great Plains, Laserfiche) considered an asset.
• Valid Ontario Class “G” driver’s license.

Salary and Benefits

This is a Grade 3 position on the Township grid, with a salary range of $50,213.80 to $62,771.80 (based on a 35-hour work week), plus a comprehensive health benefits package and the OMERS Pension Plan.

Application Process

Qualified applicants are invited to submit their resume, outlining their qualifications and experience, by Tuesday, September 9th, 2025 at 4:30 p.m. to:

Emily Lavender-Ruple, Payroll & Benefits Administrator 

Township of South-West Oxford

312915 Dereham Line, RR1

Mount Elgin, ON N0J 1N0

Email:  payroll@swox.org 

The Township of South-West Oxford is an equal opportunity employer and values a diverse workforce. Accommodations are available for applicants with disabilities upon request in accordance with the Accessibility for Ontarians with Disabilities Act (AODA).

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Personal information collected will be used solely for applicant selection in accordance with the Municipal Freedom of Information and Protection of Privacy Act.

Qualifications

• Post-secondary education in public/business administration or a related field, or an equivalent combination of education and relevant experience.
• One (1) to three (3) years of administrative experience, preferably in a municipal or public sector environment.
• Strong organizational, communication, and customer service skills.
• Proficiency with Microsoft Office; experience with municipal software (e.g., Cloudpermit, Great Plains, Laserfiche) considered an asset.
• Valid Ontario Class “G” driver’s license.