Part-Time Bookkeeper

Part-Time Bookkeeper - Multi-Entity, Non Profit Environment

About Us

STEM Camp is a not-for-profit organization dedicated to inspiring youth through hands-on, engaging experiences in science, technology, engineering, and mathematics. With multiple operating entities—including STEM Camp, Camp STEAM Canada, Camp Tournesol, and associated foundations—we require a part-time bookkeeper (approx. 15 hrs/week during non-peak and 20–25 hrs/week during peak summer season) with experience in Sage Accounting, multi-entity reporting, and not-for-profit financial practices.

Responsibilities

Core Duties

• Full-cycle bookkeeping using Sage Accounting Software
• Accounts Payable and Receivable
• Payroll processing (year-round: ~10 staff; seasonal: ~600 staff)
• Monthly bank and credit card reconciliations
• Preparation of monthly financial statements
• HST filings (Quarterly and Annually, as required per entity)
• Inter-company invoicing and reconciliation
• Preparation of various management reports on request
• Setting up or managing integrations with payroll platforms or other systems

Additional Responsibilities

• Maintain up-to-date financial binders and filing systems
• Assist with year-end preparation for external accountants
• Provide support for government grant reconciliation (e.g., Canada Summer Jobs)
• Review and validate staff expense reports
• Communicate financial updates to management, especially during summer operations
• Respond to information requests from internal team members in a timely manner

Qualifications

• Proficiency in Sage 50 or Sage 300 (cloud/online versions preferred)

• Minimum 5 years of bookkeeping experience, including multi-entity management

• Familiarity with Canadian not-for-profit accounting practices

• Experience with payroll remittances, T4s, HST filings, and grant reporting

• Ability to work independently and manage competing priorities

• Strong communication skills and responsiveness to staff needs