Payroll & Accounting Coordinator

You deserve an awesome career! At Execulink, you'll join a team of talented individuals who feel like family and support your growth and career goals. As we rapidly grow, we continue our unwavering commitment to live and breathe our Vision, Mission and Values. While enhancing life at home, work and play, we continue to grow our team with innovative individuals who are as excited about creating an awesome experience for our customers as we are! 

About this Opportunity:

Be at the Heart of Our Operations—Join Our Team as a Payroll & Accounting Coordinator!

Are you passionate about numbers and detail? Do you enjoy working in a collaborative environment where your work directly supports employees and management? We’re seeking a Payroll and Accounting Coordinator to manage full-cycle payroll using Ceridian Dayforce and support various accounting functions.

In this role, you’ll handle everything from payroll processing and audits to journal entries and benefit reconciliations. You’ll also be a key partner with HR and third-party providers, ensuring smooth payroll and benefits operations. If you’re organized, proactive, and ready to contribute to a dynamic team, this is the opportunity for you!

Position Details:

• Woodstock, ON
• Permanent, Full-Time
• Leadership Hybrid Work Opportunity 
• Required to work in office a minimum of 3 days per week 
• Hours of Work
• Monday to Friday 8:00am – 4:30pm
• Additional hours may be required at times to perform the responsibilities of the role

Responsibilities:

Payroll Functions:

• Complete bi-weekly payroll processing for hourly and salaried employees using Ceridian Dayforce HCM, including variable pay, commissions, bonuses, and final pay calculations for off-boarding
• Maintain and update all payroll, benefits, and employee data within Dayforce HCM, ensuring accuracy and compliance with government legislation and company policies
• Process payroll adjustments related to new hires, terminations, taxable benefits, earnings, deductions, hours worked, commissions, vacation, and leaves
• Conduct audits and verify Time and Attendance records to ensure accurate compensation for statutory holidays, vacation, and sick leave
• Prepare, verify, and audit payroll reports, including headcount, overtime, discrepancies, statutory deductions, and year-end procedures such as T4 verification and CRA remittance balances
• Reconcile remittances and liability payments, including journal entries to the general ledger for WSIB, Health and Benefits, EHT, Source Deductions, and employee garnishments
• Respond promptly and professionally to employee payroll inquiries, providing payroll advice and support to Executives, HR, Managers, and employees
• Reconcile benefit premium invoices with employee deductions and taxable benefits for Life, AD&D, LTD, and other health benefits; coordinate with benefit providers to resolve discrepancies
• Prepare and submit Records of Employment (ROEs) for terminated employees and assist with onboarding documentation and off-boarding processes
• Provide training to new employees and supervisors on timesheet entry, submission, and approval processes
• Maintain and organize all payroll-related files and documentation, ensuring accuracy, consistency, and relevance to business processes
• Collaborate with HR to assist employees with benefits enrollment, changes, and general inquiries regarding health insurance and leaves of absence
• Serve as a liaison between employees and third-party providers regarding payroll and benefits matters, supporting management with payroll and benefit transaction inquiries
• Recommend and implement improvements to payroll processes and procedures, and assist in payroll projects to enhance efficiency and accuracy
• All other payroll duties as assigned

Accounting Functions:

• Prepare payroll journal entries, calculate payroll accruals, and post all related entries to the general ledger, ensuring accurate monthly and quarterly reconciliation and reporting
• Complete year-end reconciliations and filing requirements in compliance with accounting standards
• Review employee expense submissions for accuracy, completeness, and adherence to corporate policies
• Collaborate within the team by providing coverage during absences and assisting with accounting projects and process improvements as assigned
• Execute all accounting functions related to payroll processing and support the accounting team with account reconciliations and reporting
• All other accounting duties as assigned

HR Responsibilities:

• None

Qualifications:

• A minimum of three (3) years of payroll experience in a medium-sized company (150+ employees), utilizing payroll systems and software
• Proficiency in basic accounting practices, including journal entries and reconciliations
• Completion or progress towards the Payroll Compliance Practitioner (PCP) certification is preferred
• Comprehensive understanding of Canadian payroll practices and standards; experience with Canadian Federal Labour laws is an asset
• Familiarity with Ceridian Dayforce and Sage 300 is advantageous
• Intermediate proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook

Required Skills & Abilities:

• Strong work ethic and a positive, collaborative team attitude
• Confident self-starter with a proactive approach to problem-solving and initiative
• Exceptional attention to detail and a high level of accuracy, with the ability to meet deadlines consistently
• In-depth knowledge of federal laws and regulations related to payroll functions
• Strong understanding of payroll accounting processes and requirements
• Ability to work independently as well as collaboratively within a team environment
• Excellent prioritization skills and the ability to manage conflicting demands effectively
• Professional demeanor with the ability to interact sensitively, tactfully, and diplomatically with individuals at all levels
• Strong verbal and written communication skills
• Ability to handle tight deadlines calmly and effectively in a fast paced environment