Payroll & Benefits Coordinator

You deserve an awesome career! At Execulink, you'll join a team of talented individuals who feel like family and support your growth and career goals. As we rapidly grow, we continue our unwavering commitment to live and breathe our Vision, Mission and Values. While enhancing life at home, work and play, we continue to grow our team with innovative individuals who are as excited about creating an awesome experience for our customers as we are! 

Payroll and Benefits Coordinator

Permanent, Full-Time

Woodstock, ON

About this Opportunity:

Are you a Payroll and Benefits Coordinator who thrives on accuracy, problem-solving, and helping people? Execulink Telecom is hiring a Payroll & Benefits Coordinator to manage full-cycle payroll using Ceridian Dayforce HCM, support benefits administration, and help keep our financial operations running smoothly. If you enjoy working collaboratively, delivering excellent employee service, and improving processes - this is the role for you!

Position Details:

• Woodstock, ON
• Permanent, Full-Time
• Hybrid Work Opportunity 
• Required to work in office a minimum of 3 days per week 
• Hours of Work
• Monday to Friday 8:30am – 5:00pm
• Additional hours may be required at times to perform the responsibilities of the role

Responsibilities: 

Payroll Processing & Coordination

• Process bi-weekly payroll, ensuring accuracy, completeness, and timeliness
• Validate that all payroll inputs (timesheets, expenses, new hires, benefits changes) are received and accurate prior to processing
• Perform payroll data entry, including employee expense reimbursements
• Coordinate with internal teams to confirm payroll readiness and proactively resolve discrepancies
• Support payroll accounting activities, including journal entries and accruals

Employee Data, Benefits & Time Management

• Administer new hires, including transferring employee data from recruitment systems and maintaining records in payroll systems
• Manage and validate timesheets from multiple systems; follow up with managers to ensure timely and accurate submissions; provide training to new employees and supervisors
• Maintain and update employee benefits (health, dental, RRSP, etc.), including enrollments, terminations, and life event changes
• Update vacation balances and ensure all employee records and system data remain current

Reporting, Compliance & Continuous Improvement

• Perform payroll balancing, reconciliation, and error resolution
• Generate payroll, audit, and ad hoc reports to support compliance and decision-making
• Administer final pay calculations for off-boarding, commissions, referrals, variable pay, bonuses, and other incentives   
• Review processes for accuracy and efficiency; identify and implement improvements
• Ensure compliance with internal policies, payroll regulations, and statutory requirements
• Monitor and respond to payroll inquiries via shared inbox, providing timely and professional support
• All other duties as assigned

HR Responsibilities:

• None

Qualifications:

• Minimum of three (3) years payroll experience in medium-sized companies (150+ employees) using payroll systems
• PCP certification preferred; strong knowledge of Canadian payroll and Federal Labour laws
• Experience with Ceridian Dayforce and Sage 300 is an asset
• Proficient in accounting, including journal entries and reconciliations
• Intermediate Microsoft Office (Excel, Word, PowerPoint, Outlook)

 Required Skills & Abilities:

• Strong work ethic, positive attitude, and adaptable team player
• Proactive self-starter with excellent problem-solving skills
• Detail-oriented, accurate, and able to meet deadlines in fast-paced environments
• Knowledge of federal payroll laws, regulations, and accounting processes
• Professional, tactful, and diplomatic; strong verbal and written communication

What We Offer:

• Internal growth and learning opportunities
• Challenging and rewarding place to work
• Comprehensive health and benefits
• Competitive starting rates
• Employee discount plan on Execulink services
• RRSP matching program
• Tuition reimbursement