Summer Student - Office Assistant

South Gate Centre in Woodstock is hiring an Office Assistant (Summer Student) to fulfill a temporary position from July 2nd, 2025 to August 29th, 2025. 

Hours and Shifts: Days, some evenings and weekend shifts at 35 hours per week

• This position is with South Gate Centre, 191 Old Wellington St S Woodstock. 
• This position reports to: Office Manager & Program Coordinator Manager.

Responsibilities & Skills Required:

• Provide administrative support to the Office Manager and Program Coordinator.
• Taking phone orders for frozen meals and inputting into online system.
• Answer questions from the membership about program activities going on throughout the Centre.
• Assist in making up tickets, printing off game cards, Nuggets (newsletters), program guides and other pamphlets for the Centre.
• Support management of the front reception operations and assist with the inner office tasks as needed.
• Arrange training and support office volunteers with lunches and filling in where needed.
• Auditing daily attendance for all activities, memberships database and activity statistics.
• Assist in supporting programs, activities and special events as needed.
• Assist in maintaining registrations for registered programs.
• Perform other duties as assigned.

• Computer Skills: Excellent analytical skills, very strong understanding of computers, working knowledge of Microsoft office suite; competency in data collection, project creation skills. 
• Excellent verbal and written communication skills.
• Proficient in cash handling - involving accounting procedures, reconciliation, counting and managing receipts.
• Quality customer support and multitasking skills.
• Creative & thoughtful team player.
• Ability to take positive initiative and work independently.
• Acceptable Criminal Record Check with Vulnerable Sector Clearance.

Assets: 

• Experience managing e-commerce product inventory.
• Excellent time management & organizational skills. 
• Retail or office experience.
• Standard First Aid and CPR-C.
• Self-starter, creative problem solver with good decision-making skills.
• Experience working with Seniors and or Volunteers.