Scheduling Administrator

WHO ARE WE?
peopleCare Communities is a long-term care and retirement living organization that has operated throughout Ontario for over 50 years. We are thrilled to be named one of Canada’s Best Managed Companies for the twelfth year in a row. This award recognizes top companies across Canada for overall performance, sustained growth, strategy, capabilities and innovation, culture and commitment, and leadership. We are also accredited with Exemplary Standing, the highest award possible through Accreditation Canada’s Qmentum program.

Why You’ll Love This Role

This is a great opportunity to join a new Home and be part of the team from the beginning.
As we prepare to open our Tillsonburg Home, this role will support the Executive Director and department leaders with the staffing processes needed to build teams across the Home. In the early months, the main focus will be recruitment and onboarding coordination to support hiring across departments.
As the Home becomes established, the role will shift into a broader scheduling and administrative support function, assisting leaders with staffing-related processes such as scheduling support, onboarding, education coordination, payroll administration, and employee record maintenance.
This role is well suited to someone who is organized, dependable, and comfortable managing multiple tasks in a busy environment. You’ll play an important support role in helping leaders keep staffing processes organized, accurate, and consistent.
 

What You’ll Be Responsible For

In this role, you will:

• Support department leaders with recruitment activities, including interview scheduling, candidate communication, and hiring documentation
• Assist with onboarding processes, including employment paperwork, orientation scheduling, and system access coordination
• Track completion of pre-employment requirements, including credentials, police checks, immunizations, and other required documentation
• Coordinate education and training requirements and help maintain related records
• Support department leaders with scheduling and tracking probationary, provisionary, and annual performance reviews
• Assist with maintaining and posting departmental schedules in collaboration with department leaders
• Help monitor staffing coverage needs, absences, and scheduling gaps, and escalate concerns to leaders as needed
• Support payroll administration by preparing and submitting payroll information accurately and on time
• Maintain employee records and ensure documentation is up to date and filed appropriately
• Apply collective agreement provisions and organizational policies when completing scheduling and payroll-related tasks (with leadership support as needed)
• Assist managers with administrative aspects of attendance management, WSIB documentation, and return-to-work coordination
• Complete other administrative and staffing support duties as assigned

Who You’ll Work With
You will work closely with the Resident Care Manager on nursing-related scheduling needs and provide support to department leaders across the Home for staffing and administrative processes.
You will also work with the People & Culture team at the Leadership Support Office for guidance on policies, collective agreements, and people processes.
This role is primarily a coordinating and administrative support role, helping leaders by keeping staffing-related tasks organized and completed accurately.

What You Bring
We’re looking for someone who is organized, detail-oriented, and enjoys supporting a team. You’ll be a strong fit if you have:
 

• A college or university diploma/degree in Human Resources, Health Administration, Business Administration, or a related field (or equivalent experience)
• 2–3 years of experience in an administrative, staffing, scheduling, payroll, or HR support role (healthcare or unionized environment is an asset)

WHAT WE OFFER

Compensation: $47,000-$57,000/year

• Employer Paid Benefits
• Employer Matched RPP
• Employee Wellness Program
• Education Assistance Program