Jr. Administrator

Location: Harley, Ontario - On-site position

COMPANY PROFILE

Stubbe’s is a family-owned and operated company with over 40 years of experience providing innovative, cost-effective, and lasting building solutions.

What started as a small precast business serving the agricultural market has grown into a diverse and dynamic organization offering a full range of concrete products and construction services across multiple sectors.

At Stubbe’s, our culture sets us apart. We’re a family-focused, action-oriented team that values innovation, collaboration, and getting things done. We believe in maintaining an informal and fun environment, where everyone contributes ideas, takes ownership, and supports each other to achieve great results.

If you thrive in a place where initiative is encouraged, creativity is valued, and hard work is balanced with humor and teamwork, Stubbe’s is the place to grow your career.

JOB SUMMARY

Are you detail-oriented, process-driven, and energized by helping people? Stubbe’s is looking for a Junior Administrator who loves building structure, improving systems, and bringing a positive, can-do attitude to everything they do.

This role is perfect for someone who enjoys a mix of hands-on work, data accuracy, systems thinking, and engaging with people — whether it’s helping an employee with a question, refining a process, or representing Stubbe’s at a career fair.

THE DAY TO DAY 

• Support the HR team with data entry, documentation, and reporting
• Assist with processing payroll and maintaining data accuracy in ADP
• Set up and refine HR processes to improve efficiency and consistency
• Explore and implement improvements in HR systems and digital tools
• Maintain accurate and organized employee files and records
• Support recruitment, onboarding, and employee engagement activities
• Prepare documents such as offer letters, memos, and status changes
• Help plan and attend career fairs or community events to promote Stubbe’s as an employer of choice
• Assist managers with ADP reports 
• Participate in continuous improvement and team initiatives that make HR more efficient and employee-focused
• Provide administrative support for initiatives such as probation reviews, birthdays, and coverall programs.
• Other administrative support as required.

WHAT WE ARE LOOKING FOR

An effective JR. Admin. must have the following:

• A people-first personality — approachable, supportive, and professional
• Strong attention to detail and commitment to accuracy and follow-through
• Enjoys solving problems, improving processes, and learning new systems
• Confident using and exploring HR software and tools
• Experience or interest in payroll and HR data management
• Excellent communication, organization, and time management skills
• Positive attitude with the ability to balance fun, family, and focus
• Ability to take the initiative and work independently
• Previous administrative experience is an asset